HelpyPurpose:
The aim of
the policy is to establish a framework of acceptable working hours and
attendance that should be followed by all Clustox Employees
Scope:
These
policies govern all issues and parameters pertaining to attendance in the
company
Policy:
The following
working hours will be applicable in the company.
ATTENDANCE
Every person's
contribution is needed on a daily basis, so it is important that everyone
maintains regular and punctual attendance. Therefore, absenteeism and tardiness
must be kept to a minimum. If an employee is unable to report for work, he or
she should notify his or her manager prior to the start of the workday.
Unreported and excessive absences or chronic tardiness may result in
disciplinary action, up to and including immediate termination.
If an employee is absent for three days
without notifying his/her manager, it is assumed that the employee has
abandoned his or her position with Company and is considered to have
voluntarily resigned.
WORK SCHEDULES
The average working
hours of all employees are 08 hours
a day, 40 hours per week – a week is 05 (five)
working days.
Purpose
The purpose of this
policy is to establish reasonable and necessary controls to ensure adequate
attendance and to meet business needs. This policy demonstrates the Company's
intention to create a work-life balance for
its employees.
WORKING HOURS:
The following working hours are being followed:
Timing
Monday to Friday 9:00 AM
to 6:00 PM
10:00 AM to 7:00 PM
11:00 AM to 8:00 PM
Lunch break 1:00 PM to
2:00 PM
Lunch break – Friday
1:00 PM to 2:30 PM
WORK FLEX:
●
All employees are
required to work 08 hours/day, 40 hours/week.
●
A grace period of 15
minutes is allowed before it is considered late, but a total of 08 working
hours for the day needs to be completed.
Time Clocks and Failure to Clock in/out:
Employees working
are required to follow established guidelines for recording their actual hours
worked. A missed clock in/out is a violation which includes:
●
Failure to clock in/out
on their designated time clock at the beginning and/or end of their assigned
shift.
●
Failure to accurately
and timely report time worked.
● Clocking in/out early (or late) of an assigned shift without prior approval. ● Continuous failure to clock in and clock out will result in employees being marked absent on the days when the clock in and out was missing.
●
Three consecutive instances will
result in disciplinary action against absences.
ABSENCES
An employee is deemed
absent when he/she is unavailable for work as assigned/scheduled and such time
off was not scheduled/approved in advance as required by the department notification
procedure.
a) In the event of
absence or tardiness from an assigned work schedule, the employee is required
to report within one hour of the scheduled start time. In the event the employee cannot
reach a Line Manager or Manager, the absence should be reported to the Human
Resource Department.
b)An
employee’s absence will be considered excused if the employee provides proper
and timely notification deemed satisfactory to the Line Manager or Manager.
Timely notification means calling in on the day of absence or providing advance
notice for absences that can be
anticipated.
c) An
employee’s absence will be deemed unexcused in case of
• Failure to give proper
notice of absence(s) prior to the beginning of the shift.
• Frequent lateness or
early departures.
d) Habitual
absenteeism is defined as two or more instances of unexcused absence in a
calendar month. Such habitual absenteeism is subject to corrective
discipline.
TARDINESS
a) Employees are
considered to be tardy if they fail to report to their designated workplace at
the scheduled time including return from break. All employees are expected to
strictly adhere to the laid-down timings of work and breaks. Any violations are
liable to be fined as per company policy.
b) Employee who expects
to be late by 15 minutes or more is required to notify his supervisor and HR.
DEPARTMENTAL NOTIFICATION PROCEDURE
Employees are expected
to notify their line managers if they will be late for work, will not be at
work, or are requesting planned time away from work. Employees must request in
advance from their Line Manager if they wish to arrive early or leave early from
an assigned shift and email to the HR
department.
At the time of
notification/call, the employee must notify their Line Manager when an absence
is due to a documented/approved leave of absence in order to ensure appropriate
tracking of leave utilization and absenteeism. NO leaves will be marked through
emails. Employees need to login into their portal to mark their
leave.
Any employee who
fails to call in and report to work as scheduled for three consecutively
scheduled workdays will be viewed as having abandoned their position and the
employment termination process will be initiated. The line should consult with
the Human Resources Department if this situation
occurs.
Incidents of not
following the notification procedures, including No-Call/No-Show, will be
addressed in accordance with the Progressive Discipline policy.
PROGRESSIVE DISCIPLINE
The HR Department should monitor
their employees' attendance on a regular basis and address unsatisfactory
attendance in a timely and consistent manner. In the event that the HR
Department notices a pattern of unscheduled time off usage, they should discuss this concern with the
employee.
When an employee has
been previously counseled under the progressive discipline guidelines, the
totality of the circumstances will be assessed when determining further action.
For situations involving suspension or termination of employment, the Line
Manager should consult with Human Resources prior to implementing disciplinary
action.
Timely and regular attendance
is a performance expectation of all employees. Consequently, those employees
who have exhibited unsatisfactory attendance which resulted in disciplinary
action (written or final) during the course of the year may have the behavior
documented in their annual evaluation.
PUBLIC HOLIDAYS
All employees are
entitled to the paid public holidays gazette by the Federal Government of
Pakistan or holidays in lieu of working on those days.
This policy is intended as a guideline to assist in the consistent
application of company policies and programs for employees. The policy does not
create a contract implied or expressed, with any employee who is employed at
will. The company reserves the right to modify this policy in whole or in part,
at any time, at the discretion of the Management.
Process:
●
You can apply for missed attendance through the
resourceinn portal.
●
Human Resources will verify and approve the employee's
request.
●
Every employee must maintain their attendance records.
●
There is a direct correlation between your attendance
and your payroll.
●
Resouerceinn: https://clustox.resourceinn.com/#/core/login
*Company reserves the right to change the policy
as and when deemed necessary.